67th Symposium on Macromolecules
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POLICY AND ACTIONS ON THE CANCELLATION
As announced on September 7, 2018, regrettably, The Society of Polymer Science, Japan (SPSJ) has decided to cancel the 67th SPSJ Symposium on Macromolecules to be held on September 13?14, 2018 in Sapporo, due to unforeseen powerful earthquake in Hokkaido. The decision has been reached via careful assessment and discussion about the situations and all the information available by the SPSJ emergency headquarter based on the risk management guidelines. SPSJ has placed utmost care and priority upon the safety of SPSJ members and participants of the symposium. The President cordially asks all those who are concerned understand our decision and circumstances.
Herein SPSJ announces its policy and actions in regard to the cancellation:
CONTENTS AND SUMMARY
・Non-Refund: Advanced Registration Fee
SPSJ will not refund the advance registration fee
・Refund: Banquet Fee
SPSJ will refund the banquet fee
・Scientific Credit and Intellectual Property
The contents of SPSJ Polymer Preprints have now become public
・Indemnity
・Inquiry and Contact
Non-Refund: Advanced Registration
・SPSJ will not refund the advanced registration fee. Since Polymer Preprint, Japan Vol.67(2), has been published on August 29 and advanced registration participants can access it on the web site.
・SPSJ will send all advanced registration participants the program booklet of the 67th SPSJ Symposium on Macromolecules.
Refund: Banquet Fee
・SPSJ will fully refund the banquet fee. The refund is made upon request by advance registrants (see below).
・For the fees paid not by individual registrants but by their employers or affiliations, SPSJ recommends consultation with the affiliation’s accounting office for details of refund and its procedures.
SPSJ must receive a written request for a refund. All requests must be sent to SPSJ office by e-mail, regular Mail, or Fax.
・Request by E-Mail
Send a written form of the refund information to 67tohron@spsj.or.jp
・Request by Regular Mail
Mail a written form of the refund information to the SPSJ Secretariat at the address shown at the end of this announcement.
・Request by Fax
Send a written form of the refund information at: 03-5540-3737 or +81-3-5540-3737
・Dead line：November 20, 2018
**Attention**
SPSJ will treat the banquet fee as donation if the request of refund will not be done before the deadline.
SPSJ will strictly take due caution to protect the applicant’s personal information required for refund, which is solely for this purpose.
Information Required for Refund
・Registration Number (e.g., T67-XXXX, as assigned on online registration to the 67th Symposium on Macromolecules)
・Full name (given / initial / surname or family name)
・Contact information: Mailing address (including zip/postal code), phone number, Fax number, and E-mail address
・Wire transfer to bank account (or postal-office account)
Bank name (+ bank code)
Branch name (+ branch code)
Bank/branch address (including zip/postal code)
Account type (savings or checking)
Account name
Account number
If applicable, the information should also include; Home Address (including zip/postal code)
Scientific Credit and Intellectual Property
Scientific and Technical Credit
・All the scientific and technical information included in the preprints book of the 67th Symposium on Macromolecules (Polymer Preprints, Japan, volume 67, issue 2, 2018; hereafter the “preprints”) has already become public, as of its issuance date, August 29, 2018.
・With this publication, SPSJ authorizes all the oral and the poster papers scheduled therein as “presented”, despite the cancellation of actual presentations, within all but only the contents of the preprints. The authors of these papers may therefore cite the contents and bibliographic information in their forthcoming publications.
Intellectual Property (Patent Application)
・The contents of the preprints, including text, figures, tables, schemes, and diagrams, are eligible to be included into patent claims.
・For the scientific and technical information beyond the preprints contents, namely, the information that is not included in the preprints but would have been presented at the 67th Symposium on Macromolecules however, SPSJ is not justified to issue any “presentation certificate” (the so-called “chairperson’s certificate”) for patent application in accordance with Article 30 of the Japanese Patent Law.
USB version: Polymer Preprints, Japan
・For those who have registered in advance, an USB version of Polymer Preprints, Japan, volume 67, issue 2 are available purchase. The price is JPY3,000 with shipping cost (JPY800 inside Japan).
・Purchase application with the contact and related information of applicants (see below) may be sent to the SPSJ Secretariat by e-Mail (67tohron@spsj.or.jp) or by Fax (03-5540-3737 or +81-3-5540-3737).
Information Required for USB version Purchase
・Full name (given / initial / surname or family name)
・Contact information:
Mailing address (including zip/postal code), phone number, Fax number, and e-mail address
・Affiliation (including department and other details)
・Membership Number
(or indicate “Non-member” for non-members)
●Indemnity
・Except for the banquet fee, as described above, SPSJ remains exempt from liability for travel, accommodations, canceling penalty, and any other expenses that may be incurred, or may have been incurred, by the cancellation of the 67th Symposium on Macromolecules.
・In accordance with the SPSJ Charters, the annual membership fees already paid will not be reimbursed upon request in response to the cancellation of the 67th Symposium on Macromolecules.
・SPSJ further remains exempt from liability for any other loss and expenses that may be incurred, or may have been incurred, for any reasons not attributable to the responsibility of SPSJ.
●Inquiry and Contact
SPSJ welcomes inquiry and request for further information relative to the cancellation. Call, write, or e-mail to:
ATT: The Society of Polymer Science, Japan (SPSJ), Secretariat, the 67th Symposium on Macromolecules
Address: Floor 6, Shintomi-cho Building 3-10-9 Irifune, Chuo-ku 104-0042, Tokyo, Japan
Phone: 03-5540-3771 (or +81-3-5540-3770)
Fax: 03-5540-3737 (or +81-3-5540-3737)
E-mail: 67tohron@spsj.or.jp